What need to do

Stage 1 – Email CITB to Authorise Send an email to grant.claimforms@citb.co.uk confirming: • Acceptance of Clause 5 responsibility (wording must be included exactly)

     • Whether this applies to all future claims or a specific time period (state dates if limited) CITB will not process claims without this confirmation. 

Stage 2 – Send the Claim Documents Email the following to grant.claimforms@citb.co.uk CC: info@yourcompany.co.uk 

     • The completed CITB grant claim form 

     • The relevant certificate(s) 

Stage 3 – Use the Template Provided Use the recommended template to avoid delays and back-and-forth with CITB. 

Subject: Grant Claim Form – Employer Authorisation Grant Claim Form – Employer Authorisation  

To: grant.claimforms@citb.co.uk CC: info@yourcompany.co.uk 

Dear CITB Grants Team, Please find attached the grant claim form and electronic certificate(s) for [Learner Name – Qualification].

I confirm acceptance of Clause 5 responsibility: “Where the Employer so authorises, the responsibility to ensure that applications are made in accordance with these Grant Scheme terms and conditions and to repay any grants received as a result of an error by the third party remains with the Employer.” This authorisation applies to all grant applications until further notice. 

Kind regards, 

[Your Name]